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5 Tips for Preparing Your Employees for an Office Move

5 Tips for Preparing Your Employees for an Office Move

March 23, 2016 By King Office


5 Tips for Preparing Your Employees for an Office Move

Office relocations can be stressful for both a business and its employees, but there are some strategies that all businesses, regardless of size, can use to ensure a smooth and successful transition.


At King Companies, office moves are a significant part of our business and over the years, we have helped all kinds of companies relocate – from law firms and medical offices to laboratories and libraries to data centers and technology firms. Based on our experience, we know that some office moves are a piece of cake, while other can be large and complex – and this all depends on the size of the office, what type of business they are in, the distance between their old and their new office, and even the type of facilities to which they are relocating.

Regardless of whether this is the first relocation, or the 10th, it can be a stressful time for both the business and its employees. To help ensure a smooth and successful transition, our relocation experts have tapped into their vast expertise to put together the following “Five Tips for Preparing Your Employees for an Office Move”:

  • 1) Create a master plan. Get everyone in the office on the same page with a master plan that includes a timeline of activities that need to take place in the weeks and months leading up to the relocation. The master plan can include a packing schedule, final move date, and when services such as mail delivery, coffee service, wireless access, etc. will be available at the new location.
  • 2) Engage your employees. Engage your employees. Giving your employees an opportunity to be involved in the planning and execution of your upcoming move can help lower any stress and anxiety they are feeling about the relocation. For example, ask their opinion about the design and layout of the new offices. They may have some great input on where to place desks, cubicles and other office fixtures in the new space. They may also be interested in sharing their thoughts on decorations or color schemes.
  • 3) Share the workload. There is much to be done with any office relocation, and it can quickly become overwhelming for one person, or even a small team of people. Sharing the workload with employees can relieve some of that stress, and further engage them in the move when tasks such as packing and labeling office furniture, equipment and fixtures, or coordinating with the landlord at both the old and new locations on the logistics for the moving day, are assigned to them.
  • 4) Communicate. Nobody wants to show up at an office and find out the company they were looking for has moved. Make sure your employees and your customers are well aware of your upcoming move and know where your new offices will be located; any changes to your phone number, fax number and other contact information; and, the date you will start doing business at your new location. Also, don’t forget to notify vendors and suppliers (i.e. cleaning staff, coffee service, plant caregivers, the telephone, electric and gas companies, post office, etc.) regarding your move to ensure that services continue on schedule after the relocation.
  • 5) Be enthusiastic. As a business owner or manager, your excitement (or lack thereof) will transfer to your employees. If you are optimistic and enthusiastic about the upcoming move, your team will follow suit. Be sure to highlight new features about the new office space – perhaps it comes with on-site gym facilities, or is within walking distance to a great coffee shop, eateries or shopping experiences they can take advantage of during their lunch hour.

If you are planning to relocate your office some point in the future, we hope that you will find these tips helpful. For more valuable information on office moves, please visit the King Office Services Blog at http://www.kingcompaniesusa.com/blog-2/blog-office.

About King Companies
As an agent of United Van Lines, King Companies has the resources and expertise to be your “go-to” resource for all relocation needs. Whether you are relocating your household, moving an office, or are in need of logistics services, we strive to ensure that your next move will be the best you will ever make. Call us today at 800-854-3679 to learn more.

We hope that you will consider King Companies for your future relocation needs. To learn more about our services, visit is at www.kingcompaniesusa.com. And, don’t forget to connect with us on Twitter, Facebook and Google+ for our latest news and updates!

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