How We Work With You

Records Management

When it comes to managing your company’s important records, you can’t leave anything to chance. One misplaced file can lead to aggravation, litigation, expense and downtime. We have the proven expertise required to set-up a records management system that is tailored to your specific needs. We’ll also review your current program – without charge – and provide you with time- and money-saving recommendations and solutions.

• Inventory Creation: Our record management system allows us to custom design information for each client, with records labeled and stored in accordance with your specific instructions.
• Inventory Categorization: Our process creates an accurate inventory of records, using alpha, numeric, and/or date range information. We can also detail inventories, invoicing, activity, and destruction reports by cost centers.
• Inventory Indexing: For maximum accessibility, we offer the elective service of complete contents listing for each box. We can provide you with the same type of detail as we do for box inventory categorization.

This expertise allows us to work as a seamless extension of your operation.

Audit Services

To assist you with your internal and external audit needs, we provide conference rooms to work in, space for your records center, and copiers. We can also provide you with additional support staff to assist you with other related activities from copying to repacking your documents. This service can be itemized and billed separately.

Subpoena and Insurance Copy Service Administration

With your prior written authorization, we will provide the documents you release for subpoena or copy to outside agents working on your behalf. If needed, we will also provide staff to witness the copy or audit of the file you have requested.

Invoicing Services

We offer detailed and customized invoicing according to client requirements, whether you need services separated by department, cost center or geographic location.

Purging

Important to your record management program is the recurring chore of purging. Our trained information specialists will tackle this project, including sorting, packing, destruction and storage, in our office as well as at our record center.

Bar Code Tracking

We use a computerized, triple-audit bar code system to monitor the journey of a file or box. This sophisticated system allows us to track the location of your records throughout their life-cycle, so when you ask for a document, we can respond quickly.

Record Organization

King records management specialists provide companies with expert organization programs that ensure that your business records are secure and easily accessible. We can help you develop a compliant record keeping management system that identifies and organizes your documents by major record groups with consistent classification schemes for subcategories.

24/7 Delivery Options

Our responsive team is there for you 24-hours a day, every day and committed to delivering the highest level of service possible. Whether it’s the middle of the business day or the middle of the night, a weekday or a holiday, we’ll make sure you have your document when you need it. Guaranteed.